The responsibility for the implementation of the City's purchasing ordinance has been delegated by the City Manager to the Purchasing Division/Finance Department, which serves as the City's Purchasing Agent. City departments engage in purchasing activity on behalf of the City. Requisitions for the purchase of goods and services are submitted from City departments to the Purchasing Division/Finance Department who has final approval authority on all City purchases.
Purchasing Limits
The City's purchasing ordinance has basic components for purchases as follows:
| Equipment, Materials, Supplies, and General Services |
| Purchase Amounts |
Purchasing Procedure |
| Up to $2,500 |
Outright purchase with periodic price comparisons. No quotes required. |
| $2,501 to $10,000 |
Informal quotes, using a minimum of three quotes is required. City contract if applicable. |
| Over $10,000 |
Formal Advertising/RFP procedures required. City contract signed by the City Manager if under $25,000. Over $25,000 requires City Council approval, Staff Report, and City contract. |
|
| Maintenance Services |
| Purchase Amounts |
Purchasing Procedure |
| Up to $5,000 |
Outright purchase with periodic price comparisons. No quotes required. City contract if applicable. |
| $5,001 to $25,000 |
Informal quotes, using a minimum of three quotes is required. City contract if applicable. |
| Over $25,000 |
Formal advertising/RFP procedures required. City Council approval, Staff Report, and City contract. |
|
Professional and Consultant Services
Selection of a Vendor for professional service purchase orders/contracts is based on qualifications, regardless of the dollar amount of the contract or purchase order to be awarded. Vendors may be obtained, but not limited to, the City's Vendor list, public directories, and industry publications. |
| Purchase Amounts |
Purchasing Procedure |
| Up to $1,000 |
Department Director/Purchasing Manager approval, with signed Scope of Work and City contract. |
| $1,001 to $25,000 |
Director of Finance/City Manager approval, with signed Scope of Work and City contract. |
| Over $25,000 |
City Council approval, with signed Scope of Work, Staff Report, and City contract. |
|
| Public Works Construction and Maintenance/Repair Projects - In Accordance with the Public Contracts Code |
| Purchase Amounts |
Purchasing Procedure |
| Up to $25,000 |
Outright purchase with periodic price comparisons. No quotes required. Signed Scope of Work and City contract required. |
| $25,001 to $100,000 |
Informal quotes, with a minimum of 3 quotes required. City Council approval, with Staff Report and City contract. |
| Over $100,000 |
Formal Advertising/Bid Procedures required. City Council approval, Staff Report and City contract. |
What Does All This Mean?
The City of Temecula makes every effort to encourage competition and to include interested vendors in the purchasing process for the purchase of supplies, equipment, and services. The City encourages Vendor contact and information regarding products, equipment, and services. For further information about the City, or about the City's purchasing procedures, email the Purchasing Division/Finance Department.
The Finance section has more information in becoming a vendor.
Purchasing Hotline 1-951-308-2533
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